Learn the outlook shortcut keys.

Outlook has a list of unique keyboard shortcuts just like the other Microsoft Office apps. They cut down the time taken to move your mouse around and going through the menus. These shortcuts are the most commonly used features.


Ctrl+R: reply to email

Alt+R: reply to all in email or switch to the work week calendar view

Alt+W: forward email or switch to the weekly calendar view

Ctrl+M: F9 to Send/Receive all

Alt+S: Send email

Ctrl+G: open the "Go to date" dialog to jump to any date in the calendar


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How do I add an attachment to my email

When you have created a new email, you generally fill in the email with content that you want to tell others, but you can also attach a file that could help your content in your email. Under the message tab, you can select 'Attach File' and then you can decide on the file you want to be in the email. You can also attach a file by looking at the 'Insert Tab'


However, the bigger the file you attach, the longer it will take to send.


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How do I add a photo to my email instead of an attachment?

In Outlook, you can display a picture without having it as an attachment that the recipient has to open to see it.


On the 'Insert' Tab select 'Photo' this will allow you to insert a file such as a .jpg or a .png


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How do I categorise my emails?

Categorising your emails has never been easier. Once you have selected the email(s) you want to categorise, press the category button and select a colour. After you have chosen your colour you will be given the choice to name this category and specify a custom colour.


After this, the email will have the category colour and name within the subject header.


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How do I adjust how many lines of an email I can see in preview?

Within Outlook, you can specify many different view settings. You can decide if you want to display lines of an email through 'View' and under 'Message Preview'.



By default, this is set to 1 line but you can have a maximum of 3 lines that can be shown or alternatively, you can disable message preview by selecting 'Off'


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How do I change my reading pane settings?

Under the View section, select Reading Pane. This will give you 3 options, the default is to have the pane on the right. However, you can switch it off if you'd like to and you can also move it to the bottom of outlook.


Each of the different ways will change how you can quickly see your emails.


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How do I send an email to users without showing them who its sent to?

To send an email to multiple people and also hide who you are sending it to, you would use BCC.


This allows you to add multiple people to the email, but not include their names within the To: option. When creating a new email, go to options and select BCC as an option. From there type all the email addresses within the BCC box to hide the names.


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How do I add a signature to my email account?

To add a signature to your email account, you first need to go to File and Options on outlook.

After the options menu has loaded up simply select the mail section and press on the signature option.


Press New and begin creating your own custom signature that you can use for new emails you send and/or reply to emails with the signature.


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