How to turn focused inbox off in Outlook 2016

By default, when you upgrade to Office 2016 you will be given a new featured called focused inbox which depending on how you use your email account can be rather annoying. However, you can disable focused inbox by navigating to 'View' and clicking the icon called 'Focused Inbox'



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How do I add someone to safe senders list?

Your email service will automatically determine what emails are junk and they will be filtered into your junk folder, but you may receive an email from a trusted person and you 100% know that the email they are sending is safe.


You can add this sender to the safe list and all emails they send will go to your inbox automatically.


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Delay Marking Emails as Read

When viewing your emails, some users may think it's a good feature that outlook automatically marks the email as read.


However, if you accidentally click on the email it is now marked as read. You can mark it as unread manually or you can set up outlook to use a delay to this service. Go to File, then open the options. Click Advanced and open the Reading Pane section, from there you can specify the time an opened email takes to be marked as read.


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See Total Inbox Message Count in Outlook

If you want to know how many emails you have within a specific folder you can quickly perform this task on outlook.


Click on the desired folder with the right mouse button in Outlook.

Select Properties from the context menu that appears.

Go to the General tab.

Select Show total number of items.

Click OK.


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Public holidays on outlook calendar.

In outlook, you can quickly add your countries public holidays to your calendar saving you the hassle of manually searching and adding these holidays.


Within File > Options > Calendar. Select add holidays and enter your country. Pressing 'Okay' will populate your calendar with all the public folders.


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How do I create a new group in outlook?

In outlook, you can create groups that you and colleagues can access specific emails sent to that group.


Press on 'New Groups' and type the name of the new group. In the new dialogue box, type in the members' email address you want to add to the group.



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How do I create a new email?

You can create a new email via different methods. You can press the 'New Email' button in the top left corner of Outlook.


Alternatively, you can double-click on a blank space within Outlook and you will create a new email.


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How do I create a new signature?

To create a new signature to use on new emails or when replying to emails, you need to navigate to File.


Open the options box and go to the 'Mail' section. Click on the button labelled 'Signature' and press New.


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How do I forward an email?

When you receive an email, you can reply to the email or forward the email to someone else.


To forward the email, select the item you want to forward and press the 'Forward' icon. You will need to type the email address you want to send the email to.


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How do I provide access for someone to my mailbox?

In Outlook, you can provide access to your full mailbox to someone else within your organisation.


Select 'File' and 'Account Settings'. Then 'Delegate Access' Find the staff member you want to share your mailbox with and double click on their name.


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How do I open the Reminders Tab?

When you open Outlook, the reminders tab will open up showing you all your reminders that are within a certain time of expiration or due date.


Alternatively, you can go to View and select 'Reminders' which will open the reminders window.


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How do I assign someone to a task?

When you have created a task, you can select 'Assign Task' which allows you to send the task to an email address like you would with a new email.



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How do I save notes to outlook?

There's a hidden feature within Outlook if you use Ctrl + Shift + N it will open a post-it note within the Outlook application.


You can type anything into this box and you can save the content by pressing the icon in the top corner and select 'Save As'


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How do I add someone to address book?

Adding a new contact to your address book on Outlook is as simple as starting a New Email.


On the home tab, open the address book and select 'New Contact' this will then open a new dialog box for you to fill out the information of the new contact.



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How do I request a read receipt?

Have you ever wanted to double check that the recipient of the email your sending has received your email and has successfully read it? Within Outlook, you can request a receipt for message delivery and for when they read the email.


However, the recipient of the email can still decline your request and you wouldn't know if they have read the email.


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How do I find my folders list?

If your folders list is missing, you can quickly fix this by expanding the folder list and pressing on the pin icon.


Alternatively, you can fix this by going through the view settings and selecting 'Folder Pane' and if you press on 'Normal' you will see your folder list is back.


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How do I delay my email from sending?

If you are away from your emails for a period of time but need to send an email to someone, you can specify within outlook to delay the email until a certain time has been reached.


When you create a new email, go to the options tab and select 'Delay Delivery'. From here, you can specify how long you want the email to be delayed till. However, you must keep your computer switched on with outlook running to keep the delay request in effect.


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How do I quickly create a new appointment?

Not all the features within outlook appear actually while using the app.


If you right click the outlook icon, you will see a list of different tasks that you can quickly perform ranging from a new email to a new appointment. Selecting appointment will open outlook for you to fill in the calendar details.


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How do I save an email to my computer?

Open the email you are wanting to save and navigate to File.


Pressing the Save option will present you with a dialog box that you need to use to select the location to save the email and press save.


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How do I print an email?

Open the email you wish to print and navigate to File.


Pressing the print option will select your default printer until you change it and will set the options to your default printer preferences. Now press print to send the file to your printer.


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How do I filter my emails?

When filtering your emails, you must decide how you want to go about doing so. Whether you want to see the newest email first or last, maybe you want to view emails from a specific person.


You do this by using the drop-down menu next to the search mailbox tool.


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How do I setup Out of Office on my email?

When you want to set an out of office, you need to specify how long you want this message to run on your account. The default is one day until you change this.


Open the File menu and select Automatic Replies (Out-Of-Office) this is where you can switch the feature on and type the information you want to send back to those that email you within the running time of the OoO.


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How do I delete emails completely in outlook?

When you delete an email they all are stored in the deleted folder, but if you want to delete them completely you can take extra steps to empty your deleted folder.


Select all the emails you want to delete from your folder and simply delete them and accept that they will be permanently be deleted from your email. To further delete these emails, select purge all items and press okay.


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How do I add a public folder calendar to my calendar list?

When you want to add a shared calendar to your existing calendar list, you need to find out the location of the calendar. In this example, the calendar is located in Public Folders.


Start by swapping your outlook view to Folders by using the 3 dotted icons and pressing the 'Folders' option in the list.

Search through the public folder until you are met with the desired calendar, simply right click and add the folder to your favourites.


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How do I invite a participant to a meeting in outlook?

Setting up a meeting with outlook is easy. Select the date you want the meeting to take place on the calendar and start your meeting. 


You will be prompted to chose who to send this meeting offer through the standard To: option.


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How do I add appointments to my calendar?

To add appointments on outlook, you need to first navigate to the calendar section.


Double-clicking on the day you want to add the appointment to will generate you a blank template where you can insert details for the appointment and the time the appointment starts.


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How do I add folders to the favourites section?

To add a folder to your favourites list, simply right-click your desired folder and press favourite. This will then add the newly favourited folder to the top of your mailbox list under "Favourites"



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How do I restore accidentaly deleted emails?

If you have accidentally deleted an email that you need, you can restore it by going into the folder called "Deleted Items".


Search for the email you deleted and move it back to your inbox or to a folder of your preference.


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How do I manually update my inbox?

To force update your inbox, you can navigate to the Send/Receive tab and select Send/Receive all folders.


Alternatively, using the Send/Receive Groups then selecting inbox will manually force your inbox to download any new emails.


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How do I find emails I've sent in the past?

To find any email you have sent in the past, you simply head over to the folder on your outlook called "Sent Items"



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How do I send an email from a different email address?

To send an email from a different email address, you must first have permission to the secondary email. Then, when you have started a new email, go to options and turn on the from option by pressing it.


You will notice a new box has appeared above your standard to: box. Type press on From: and select other email address and type the account you want to send the email from in that dialogue box.


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How do I view my address book?

To view the address book, simply look on the home tab and under the Find section you will see address book. Click the icon to open the address book fully.



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How do I follow up an email conversation?

You can follow up on an email conversation by either pressing the little icon on the email, the little red flag and by default, this will flag the email for completion by the end of the day. 


Use the follow-up tag on the home tab to specify what day you want to make this email as completed by.


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How do I view calendars in outlook?

If you want to view your calendar within outlook, simply press the icon that looks like a calendar binding.


Once you have pressed this icon, your calendars will load. You can open multiple calendars at once by ticking the box next to the name of the calendar.


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How do I create a rule on outlook?

To create a new rule on outlook, you first want to press on manage created rules.


From this point forward, you can create a new rule based on many different categories. Such as move any emails from exampleemail@gmail.com to junk


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How do I manage created rules on outlook?

To manage created rules on outlook, you want to press on manage created rules.


If you double-click on an existing rule, you can edit the criteria it looks at for the rule. Whether that means you removing a specific section to make the rule less defined or you could make it more detailed by adding more options such as who is it from and if the subject contains test, you could forward all emails that match this to go to a folder you created called test.


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How do I delete a rule on outlook?

To delete created rules on outlook, you want to press on manage created rules first.


Selecting the rule you want to remove, press on the delete option and ensure that you press "Yes" which will proceed to remove the rule from your outlook. The changes will save only after you press apply/Ok.


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How do I create a task on outlook?


To create a new task on outlook, simply press on the "..." icon and select tasks. After this, you can type within the box a name for your task.


Double-clicking your newly created task will allow you to edit it and put a date and time on it.


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How do I access public folders?

To access public folders on outlook, simply press on the "..." icon and select folders. After this, you can scroll down the list until you are met with "Public Folders - your email address".


Expanding this will allow you to view all the public folders on your email.


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How do I access my contacts on outlook?

To access your contacts on outlook, you will need to press the icon that shows two people.



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How do I create a new contact in outlook?

To create a new contact in outlook, you need to be in the contacts section to start with. 


After you reach this section, using the 'New Contact' option in the top menu type the name of the contact you want to create.


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Moving an email to a folder

To move an email from one folder to another, simply drag the email and drop it into the desired folder!


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How do I create a new folder in outlook?

To create a new folder on outlook, simply right click inbox and select new folder. Then, type the name you want the folder to be called!



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