A 1 day Introduction Course, aimed to give users the confidence and knowledge to create and use Excel spreadsheets. By the end of the day, users will be able to create, amend and manipulate their own spreadsheets. Course Basics Introduces the user to the layout of Excel, identifying commonly used features and functions. • Menu bar • Ribbon • Status bar Spreadsheet Management Build confidence by performing simple tasks whilst navigating through Excel. • Creating new documents • Saving spreadsheets • Closing Excel Data Management Sorting and Filtering your data to get more accurate statistics from your spreadhseet. • Sorting Data • Subtotalling Data • Using Filters • Freezing Panes Formatting Excel Changing the look and feel of spreadsheets. • Selecting cells, columns and rows • Displaying data as currency (£) • Displaying figures as percentages (%) • Changing cell, text and border colour Formulas and Functions Creating and using simple formulae to return totals, averages, largest and smallest figures from a range of data. • Understanding simple formulas • Using AutoSum • Understanding Absolute Cell References • Using AutoFill tools Formula Auditing Understanding and fixing complex spreadsheets that other users may have set up • Trace Precedents • Trace Dependents • Evaluating formulas • Tracing errors • Using the Watch Window Charts How to use your data in various chart types. • Using the Chart Wizard • Select appropriate chart types • Specifying the data source • Customising your charts
A 1 Day course aimed at users that have attended the introduction course or are an experienced user currently creating and using excel within their role. By the end of the day users will be able to use features including sort, filters, PivotTables and Linking spread sheets. Formulas Shows the user how to action the more enhanced commonly used formulas. • VLOOKUP Formula • IF Logical Tests • Nested IF Formulas • SUMIF Formula • COUNTIF Formula • AVERAGEIF Formula Formatting Cells Quick ways to professionalise your cells formatting and appearance. • Conditional Formatting • Format Painter Tool • Data Validation Working with Data Effective ways of working with sets of Data in Excel. • Using Named Ranges • Formatting Data using Tables • Creating Dynamic Expanding Ranges Excel with other programs Shows the functions of other programs through excel. • Linking multiple excel workbooks • Embedding word documents • Embedding PDF files Protection Restrict the formatting and editing of your spread sheets by users. • Read Only • Restricted editing options • Password protection • Splitting Windows Pivot Tables Creating, editing and understanding the Pivot Table tool in Excel. • Understanding Pivot Tables • Creating Pivot Tables • Modifying data and refresh data • Creating Pivot Charts
A 1 Day Advanced Course, aimed at users that have attended the previous stages or experienced users. This course aims to extend the users knowledge with more tools and commands. By the end of the course, users will be able use features including Goal Seek, Data Tables, Scenario Manager and Macros. Refresh on Formulas Quick refresh on commonly used formulas in Excel. • VLOOKUP formula • IF Logical Tests • SUMIF formula • COUNTIF formula Consolidation How to consolidate your excel data from multiple locations. • Bringing together data from multiple sources • Viewing multiple worksheets • Viewing multiple workbooks Text Manipulation Analysing data from different sources. • Use basic text formulas • Format data using Text to Columns • Connect to an extrernal Data Source using OBDC Connectors What if Analysis Forecasting return figures for business. • Goal Seek • Data Tables • Scenario Manager Forms How to use the form controls to make filling in spreadsheets quicker and easier for your users. • Command Buttons • Check Boxes • Scroll Boxes • Dropdown lists • Data Validation Macros Introduces the user to the basics of macros. • Creating macros • Editing macros • Running Macros • Macro Security • Assign a macro to a command button Customising Excel • Customising excels default settings Modify existing toolbars • Create custom toolbars • Create and edit menu bars
A 2 Day VBA Programming Course (complex macros) aimed at Advanced Excel users. This course aims to give users an introduction to Visual Basic Programming within the Excel application. By the end of the course, users will be able to create their automated procedures. Users will also have a greater understanding of Visual Basic, unlocking the door to the most popular used programming language throughout the world. Visual Basic environment introduction Visual Basic controls – events, properties, text, methods, Forms, Focus Visual Basic definitions – general, event, function, sub procedures and modules The basic language – syntax, instructions, conditions and loops Using variables Text handling – property, functions, strings and variants Creating forms Auto-Fill multiple spreadsheet from user-defined prompts Customizing toolbar menus Creating menus Auto start macros Choices – option buttons, scroll bars, check boxes, list boxes, combo boxes Displaying and printing - message boxes Dialog Boxes – creating a dialog box, using a dialog box and dialog control Error handling Debugging Opening and editing spreadsheets automatically
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All bookings will be invoiced and payment is due 10 Days before the course date. Following your booking you will receive an email confirming the details including course start times and location, we will attach a course overview, pre course questionaire, directions and an invoice. Should you require assistance or wish to book multiple courses please call 01709 352307 or email info@ajtraining.net and we will be happy to help. All bookings will be charged at the advertised rates. The prices shown are per delegate, per day and exclude VAT.
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well presented to all abilities
Excellent training, Stuart was a very good tutor and kept the team engaged during the workshop.
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Good overview of quite a few different topics
If you want to find the largest number in a range of cells, then use the MAX function. To create this formula type =MAX(
After the open bracket input the range of cells that you want to find the highest value for. To finish close your bracket and press enter.
Instead of having to type out the pound sign repeatedly, Excel has provided a formatting tool that will take care of it for you.
How to apply pound signs
1. Select the values you want to apply pound signs too
2. Go to the Home tab, Number and select the drop down box
3. Select either Currency or Accounting to apply pound signs
By default, Excel always opens with gridlines. If you don’t want to see gridlines then how about removing them.
To remove gridlines, just untick the Gridline check box on the View tab. It will then remove the gridlines.
If you are not happy with the fonts that your theme uses, then you can change them.
To do this go to the Page Layout tab and select Fonts. From the dropdown choose a font option that you like.
If you want to calculate the average based on a criteria, then we have to use the AVERAGEIF formula.
The AVERAGEIF formula consists of three parts which are:
· Range – the list of data that you want Excel to find the Criteria in
· Criteria – the item that you want Excel to find in the Range
· Average Range – the figures that you want Excel to use to calculate the Average
So, for example, if you wanted the calculate the average house prices based on the number of bedrooms, your range would be the list of bedrooms each house has got. The criteria would be a specified number of bedrooms and finally your Average Range would be the list of house prices.
If you want to find the highest value in a data set based on one or multiple criteria, then use the MAXIFS function. For example, if you wanted to find Dave’s highest sales figure for a product that has a product ID of 1.1 then I would use the MAXIFS function.
The syntax for the MAXIFS formula is =MAXIFS(max range, criteria range 1, criteria 1, criteria range 2, criteria 2,…)
Max range – the range of cells you want to find the highest value in
Criteria range 1 – the range of cells that you want to find the criteria in
Criteria 1 – the criteria or condition that you want to find the highest value for
Criteria range 2 – the second range of cells that you want to find the second criteria in (Optional)
Criteria 2 – the second criteria or condition that you want to find the highest value for (Optional)
If you want to replace the values of cells with something else, why not give the Replace tool a go.
Just type in the word that you want Excel to replace and then type in the word you want to replace the text with.
A hyperlink can be used to quickly navigate to another sheet within your workbook. This is useful if you have a lot of sheets, as it will save you from having to click through the sheets trying to find the one you want.
1. Select the cell you want the link to appear in
2. Go to the Insert tab, and in the select Links group select Link
3. In the text to display box, type the text that you want to use as your link
4. On the left-hand side of the window, select Place in this Document
5. From the worksheets listed, select the sheet you want to link to
6. Click OK
If you want to select an item from a list based on an index number, then why not try the CHOOSE formula. For example, if you had a list of days starting with Monday and you asked excel to return the day that corresponded with index number 3 then excel would return Wednesday.
The syntax for the CHOOSE function is =CHOOSE(index_num, value 1, [value 2],...)
Index Number – the number excel is going to use to find the correct item from the list
Value 1 – the first value on your list
Value 2 – the second value on your list (optional)
If you want to delete multiple columns of data from a spreadsheet then select the columns you want to delete. Next, right click on a column number you have selected and click Delete from the menu.
If you want to make your data easier to work with then why not place it into a table format. To do this select the data and go to the Insert tab. Next, select Table on the Ribbon and this will open the Create Table window. In this window it will have the range of cells you want to convert to a table and a box that says My Table has Headers. If your table has headers, make sure that box is ticked. Then click ok.